Application Processing Deposit

ApplyBoard is committed to helping applicants from any part of the world access the opportunity for education. However, not all students have a high chance of their visa being approved so that they can study in their desired institution. For students who meet certain criteria as defined by ApplyBoard (which are subject to change from time to time in ApplyBoard’s sole discretion), ApplyBoard requires an Application Processing Deposit of CAD $250 (the “Deposit”). 

ApplyBoard will require an Application Processing Deposit for applicants who meet one or more of the following criteria:

• If an applicant is older than 27 years and is applying for undergraduate studies;
• If an applicant is older than 35 years and is applying for graduate studies;
• If an applicant is from Iraq, India, Bangladesh, Lebanon, Pakistan, or Sri Lanka and does not meet the minimum English requirements for non-conditional acceptance;
• If an applicant has an educational gap of more than 8 years;
• If an applicant has been refused a visa from Canada, the USA, the United Kingdom, New Zealand, Australia, or Ireland (these countries share biometric information with each other);
• If an applicant is pursuing a lower level of education. e.g. the applicant has a bachelor’s degree and wants to pursue an undergraduate degree.
• Passport holders of the following countries: 
  • For Canada: If an applicant is from any one of the following source countries: Eritrea, Georgia, Somalia, Afghanistan, Burundi, Angola, Gambia, Congo, Guinea, Chad, Cameroon, Haiti, Sudan, Algeria, Palestinian Authority, and Yemen.

For any applicant who is charged the Application Processing Deposit and whose visa is approved, they will receive a refund of the deposit paid.

How the Application Processing Deposit Supports Your Business

This policy is designed to help you grow your business by focusing on quality. Here is how the deposit benefits you:

Focus on Higher Success Rates

The policy helps identify students who are unlikely to get a visa. Instead of spending time on many applications that will likely be rejected, you can focus on students with strong profiles. This leads to higher conversion rates and helps you reach your business targets faster.

Protect Your Reputation with Institutions

Universities and colleges track the quality of students you send them. If you submit many "weak" applications, it can hurt your reputation and make it harder to secure seats for your future students. This policy acts as a filter to ensure you are sending only the best candidates, keeping your relationship with schools strong.

Save Time and Energy

Processing applications that have a limited chance of success takes hours of hard work. The policy gives you a data-backed reason to stop a weak application early. This saves you from unnecessary paperwork and the emotional stress of managing a student who is likely to fail.

Be a Trusted Advisor 

Instead of giving a personal opinion, you can use the deposit to provide expert, data-driven advice based on historical visa approval success rates. For example, you can tell students “Government data shows that this specific profile has a low success rate. This deposit allows us to pause and find a better, more realistic path for you." This shifts the conversation from "opinion" to "evidence," making students more likely to trust your guidance.

Build Long-Term Success

Your success depends on students who actually arrive on campus and graduate.

• Successful students build your track record and bring you more referrals.
• Visa rejections can damage your business. Even one bad rejection can hurt your reputation more than ten successful applications can help it.

By using this policy, you ensure that your business is built on successful outcomes and happy students.

Note 1: ApplyBoard reserves the right to modify, refund or waive the Application Processing Deposit in its sole discretion for any reason. The Application Processing Deposit may be added at any point in the application process in ApplyBoard’s sole discretion. Your use of the ApplyBoard Platform following such a requirement and/or change constitutes your acceptance of any new or increased charges.

Note 2: ApplyBoard may also charge a non-refundable deposit for certain programs which shall be determined at its sole discretion.

Note 3: The Application Processing Deposit does not apply to students who are already present in the host country of study and/or present in the host country under a current student visa and applying to another program in the same country .

Note 4: Once a student has paid an Application Processing Deposit, he or she can apply to up to 3 programs until receiving a confirmation of acceptance. ApplyBoard may charge an additional fee if the student applies for more than three (3) programs and/or is accepted to one of the original three (3) programs but decides to pursue further and additional applications.
 

How to Pay the Deposit for a Student

Before you are able to submit the application in the ApplyBoard platform, you will be prompted to pay the CAD $250 Application Processing Deposit. This will appear as a requirement in the application if the student meets any of the criteria listed above.

Refund Policy

Refunds will NOT be issued in any of the following cases:

• An applicant fails to provide any required document to process the application;
• An applicant’s visa application is rejected; or,
• An applicant cancels/withdraws his or her application.

If the applicant is not disqualified from claiming a refund by the above criteria, then the Application Processing Deposit may be refunded at ApplyBoard’s discretion, only if:

• An applicant receives a visa acceptance AND ApplyBoard confirms the applicant's enrollment at the institution; or
• The application receives a formal rejection from the institution

Additional Information 

• ApplyBoard Processing Fees FAQs